What is the difference between POS and payment system?
Discover the key differences between a POS system and a payment system with FAVORPOS. Our detailed guide explains how a POS integrates various business operations, while a payment system focuses on processing transactions. Understand which solution best suits your business needs. Explore further to optimize your operations today with our expert insights.
This is important because although POS (point of sale) system and payment system are two terms that can be used interchangeably as they refer to similar aspects of the point of transaction, they are two distinct systems in any overall system of transaction. Here's a breakdown of their differences:
1. POS (Point of Sale) System
A POS is a complete package that is implemented by companies to handle all aspects of a sale transaction process. It comprises the physical parts that are used by the businesses to close sales, keep records of stocks, prepare reports, and manage different issues regarding customers.
Components of a POS system
Hardware: Some examples of point of sale equipment are cash registers, barcode scanners, receipt printers, touch-screen terminals, point of sale credit card printers, and cash drawers.
Software: POS software includes transactions and sales, customer management, inventory control, reporting, and occasionally employee affairs or payment. It is also frequently connected with accounting software.
Transaction Process: The POS system is also involved in a cash out area where customers use money to purchase goods or avail of services. It may apply to formal or informal modes of payment such as cash, credit/debit cards, or mobile wallets.
Functions of a POS system
These include tracking inventory and management of the same.
Sales and transactions brokering
Employee management
Reporting and analytics
Customer relationship management (CR),
Inventory controlling or management
2. Payment System
A payment system is a more specific term that describes the technological and operational area that covers the flow of money from the consumer to the merchant. It concerns a method, manner, or form in which payments are made or how payments are effected by anyone and between anyone. Payment systems can be both electronic and conventional, and conventional systems may also be referred to.
Types of Payment Systems
Card Payment Systems: Comprises systems that deal with the acceptance of debit/credit cards (example, Visa Master Card).
Mobile Payment Systems: Contactless payment methods where consumers have to use their smartphone (iPhone, Android, Samsung, etc.) to make payments like Apple Pay, Google Pay, and Samsung Pay.
Online Payment Systems: such as PayPal, Stripe, or Square, specifically to cover the payments between two parties through the internet.
Bank transfers: generally referred to as direct bank transfers, whereby funds are transferred from one account to another.
Cashless Payment Systems: Particularly applies NFC (Near Field Communication) or QR code-based systems.
Functions of a Payment System
- Payment authorization and authentication
- Secure processing of funds (via encryption and compliance with security standards like PCI-DSS)
- Payment clearing and settlement (the transfer of money from one party to another)
- Fraud detection and prevention
3. Key Differences
|
Feature |
POS System |
Payment System |
|
Purpose |
Facilitates the overall sales transaction process (sales, inventory, etc.). |
Handles the processing of payments and fund transfers. |
|
Scope |
Broader often includes inventory management, reporting, and employee management. |
Narrower, focused solely on payment processing. |
|
Hardware |
May include terminals, printers, barcode scanners, and card readers. |
Typically involves card readers, mobile wallets, or online payment gateways. |
|
Functionality |
Manages transactions and records; integrates with other business systems. |
Authorizes, processes, and settles payments. |
|
Payment Types |
Accepts various payment methods (cash, credit card, mobile payments, etc.). |
Focuses specifically on the technology for processing payments (cards, mobile apps, etc.). |
In essence, POS systems are broader systems that manage the sales process, and payment systems are the specific technologies that handle the actual monetary transaction. Many modern POS systems integrate with payment systems to offer seamless payment processing.
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For E-commerce
Can I manage inventory across multiple sales channels?
Of course. Our POS system provides real-time inventory synchronization across multiple online and physical stores to prevent inventory issues.
For Bakeries
Does your POS system support tracking at the raw material level?
Of course, our POS system is able to track individual raw materials, helping you to effectively manage inventory and reduce waste.
Does the system provide real-time sales reports?
Yes, our system provides real-time reporting and analytics to help you monitor performance, track inventory, and optimize sales strategies.
For Entertainment & Events
How does your POS system integrate with event management software?
Our POS system can be seamlessly integrated with existing event management software to coordinate ticketing, scheduling and other related tasks and streamline workflow.
For company
How many days will I get the sample?
Generally, 3-5 days for production and 3-7 days for transportation, so you will get goods in 6-12 days.
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