how much of each denomination in a cash drawer? | FAVORPOS Guide
How Much of Each Denomination in a Cash Drawer?
Knowing how much of each denomination to keep in a cash drawer is essential for efficient POS system operations. In this guide, we clarify suggested cash drawer amounts, best practices, and industry standards to help professional users optimize cash handling and streamline daily processes.
Recommended Cash Levels for POS Drawers
The optimal starting cash (“opening bank”) in a cash drawer depends on business volume, transaction size, and operating hours. Too little cash leads to change shortages, while too much increases risk and slows reconciliation.
Standard Opening Cash Amounts
- Total Opening Bank: $100–$300 is standard for small to medium retail, depending on typical sales volume.
(https://nrf.com/)*
Typical Breakdown by Denomination (USD)
| Denomination | Recommended Quantity | Total Value |
|---|---|---|
| $1 bills | 25–50 | $25–$50 |
| $5 bills | 10–20 | $50–$100 |
| $10 bills | 3–5 | $30–$50 |
| $20 bills | 2–5 | $40–$100 |
| $0.25 coins | 20–40 | $5–$10 |
| $0.10 coins | 10–20 | $1–$2 |
| $0.05 coins | 20–40 | $1–$2 |
| $0.01 coins | 50–100 | $0.50–$1 |
Adjust based on your average transaction and customer cash payments.
Best Practices for Denomination Management
- Tailor to Business Needs: Assess peak vs. slow hours; adjust denominations accordingly.
- Commit to Regular Reconciliation: Count and verify amounts at opening, during shift changes, and at close.
- Limit Large Bills: Store excess $20+ bills in a safe or drop box for security.
- Monitor Change Usage: Track which denominations run out fastest and adapt restocking routines.
- Standardize Procedures: Use printed count sheets and POS prompts to reduce errors.
Industry Data & Standards
- Retailers Average $150 per Drawer: According to the (https://nrf.com/), $150 is common but varies by business type.
- POS System Features: Modern POS systems, like FAVORPOS, automatically record cash movements and prompt change alerts.
Additional Considerations
- Local Transactions: Adjust for regional cash usage trends—some areas require more small change.
- Security: Excess cash should be removed from drawers during the day.
- Record Keeping: Use POS system reporting for end-of-day reconciliation.
Quick Reference Table
| Business Type | Suggested Opening Cash | Adjustments |
|---|---|---|
| Coffee Shop | $100 | More small bills & coins |
| Retail Store | $150 | Mix of bills for flexibility |
| Restaurant/Bar | $200 | Higher $1 and $5 bills |
References:
- National Retail Federation: (https://nrf.com/)
- U.S. Small Business Administration: (https://www.sba.gov/)
In Summary
Maintaining the proper amount of each denomination in a POS cash drawer reduces operational friction, speeds up transactions, and upholds security standards. Adjust your drawer based on your unique business needs for the best results.
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